9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways hiring an external business to handle payroll tasks such as combining payroll data, determining incomes, handling tax policies, administering staff member benefits, and making sure timely payroll.

Outsourcing payroll not just saves companies time however also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can help avoid concerns that emerge with internal payroll, like keeping up to date with changing tax laws or by hand repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on options with easy to use user interfaces, seamless integrations with human resources and accounting software application, and scalability to satisfy the requirements of services of all sizes. These features make sure complete payroll management, whether you’re managing a couple of staff members or an international labor force.

Security and Compliance

Each service was examined for its ability to protect sensitive data and ensure compliance with ever-changing tax guidelines and labor laws. Strong security measures and up-to-date compliance qualifications are essential for lessening risks and preventing penalties.

Customer Support

We thought about the schedule of responsive consumer assistance, training resources, and continuous help to guarantee services can count on their picked payroll provider. Comprehensive assistance helps prevent payroll errors and resolves problems promptly when they emerge.

Reputation

To guarantee reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry acknowledgment and third-party audits, to verify each tool’s performance and credibility. A solid reputation indicates a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of companies on these series of requirements, we have actually created the supreme list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers an extensive solution for handling worldwide payroll and employment, making it perfect for services of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both international workers and professionals in over 180 nations.

Playroll uses an International Payroll Management option that uses companies full control and flexibility to incorporate their preferred payroll vendors per area, with no need to rip and replace their present set-up at fun time and cost. The services consist of GP Analytics, an effective tool for tracking and envisioning payroll information from across the world. GP Manager consolidates international payroll processes along with innovative analytics functions, to give you more oversight of global payroll procedures.

As part of the VAT IT Group, on over 25 years of experience in international work services, prioritizing in-house legal proficiency.

Key Features Overview

– Consolidating international payroll processes into one main center while offering flexible combinations with existing suppliers and internal operations.

– Map payroll data from any data source, including integrations with leading accounting software.

– Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying staff members through different companies.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across various regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low implementation costs, conserving time and resources.

– No require to replace existing payroll operations or trusted local companies.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance functions with digitized audit trails.

– Access to well-informed client support for businesses of all sizes.

– Dedicated support available at no additional cost.

Cons

– Limited combination alternatives with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with complete integration with current payroll service providers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a thorough outsourced payroll service ideal for mid-market services. It also provides a suite of HR and workforce management solutions, consisting of benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited worldwide payroll abilities

– Customization may need technical competence.

3. Gusto

Gusto is a simple and economical payroll outsourcing service, specifically matched for small companies. Known for its transparent pricing and ease of use, it likewise uses advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to utilize.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for companies with a big, intricate workforce.

– Only available for U.S.-based employees and contractors.

– Personalized assistance is just offered at higher tiers.

– Limited versatility for special payroll structures.

– Slower processing times for new businesses compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted international payroll solution particularly created for large enterprises. It provides effective multi-country payroll software, along with sophisticated analytics for extensive insights into payroll information.

– Global payroll services

– Tax guidelines compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll computations, and ensures compliance with policies.

– Connects with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll requirements.

– Added fees for tax filings, year-end reports, and certain functions.

– Initial setup can be time-consuming and might need substantial training.

– While support is offered 24/7, response times and quality might differ.

5. Paychex

Paychex is a popular option for small to medium-sized services, providing a series of payroll and HR services. Its intuitive platform ensures easy management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly consumer service

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced features come at an additional expense

– Reports and personalization choices can be restricted

– Occasional delays in customer support reaction times

6. Square

Square’s payroll services are ideal for little services, especially those already using Square for payments, using easy combinations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive rates, particularly for small organizations with per hour workers.

– Simple and instinctive style

Cons:

– Lacks innovative HR tools and benefits administration that bigger enterprises might need.

– Best matched for retail, restaurants, and small service-based businesses, however might not be perfect for extremely complex payroll requirements.

– Payroll reporting features are more standard compared to rivals.

– Only offered for services operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing solution that integrates payroll with sophisticated HR services, perfect for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax policies

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor costs, and compliance threats.

Cons:

– Can be too complicated for small businesses with a steep learning curve.

– Might be more costly than some easier payroll solutions, particularly for small companies with tight spending plans.

– Some organizations may find certain features require IT support or additional modification efforts.
– Some users report disparities in customer service response times and concern resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it an ideal choice for little companies with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized companies than little teams.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires business to co-employ workers, which may not suit all organization structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll options and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom prices based upon the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers extensive features to safeguard delicate worker data.

– Advanced analytics offer valuable insights into workforce costs, turnover, and performance.

Cons:

– Compared to other payroll options, Paycom can be expensive, particularly for little or midsize companies.

– New users may require significant training to totally utilize the platform.

– Some users report that workflow customization and reporting alternatives have restrictions.

– While customer support is offered, some users experience sluggish response times or trouble resolving intricate concerns.

– Compared to rivals, Paycom has fewer combinations with other business software, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so numerous outsourced payroll options available, how do you choose? As a very first action, it’s important to take your organization’s size and needs into factor to consider. Small companies may prefer an easier, cost-efficient solution, while larger businesses require more extensive services.

Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease interruptions. A solution that takes months to embrace can substantially impact your organization – look for providers that offer quick and basic onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are devoted to supplying customized client service, for organizations of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on support. All in the name of making worldwide payroll and expansion genuinely simple.